Public Bulletin Boards, Display & Exhibit Areas

Public Bulletin Boards, Display, and Exhibit Areas

Authorized by: HCML Board of Trustees Effective Date: April 27, 1989

Relevant Forms: Exhibit Loan Agreement Terms Revised Date: August 26, 2021

Exhibit Loan Information

Exhibit A

Bulletin boards, display, and exhibit areas are provided primarily for the use of the Library in promoting its services and activities. In addition, the Library welcomes the use of these areas by community organizations and individuals on a space available basis. In accepting materials for display, the Library does not endorse the content of the materials or the organization submitting the material.

Public Bulletin Boards

Library public bulletin boards will be used to display information about the Library and Library sponsored programs. If these spaces are not being used by the Library, they may, at the discretion of the Library Manager, be made available for use by the public on equal terms, regardless of the beliefs or affiliations of the individuals or groups requesting their use.

The terms for the public’s use of Library public bulletin boards are as follows:

· The space is available to organizations and individuals engaged in educational, cultural, intellectual, and charitable activities.

· To insure equitable access to the spaces for the entire community, Library Managers may establish criteria regarding the size of material to be displayed, the length of display time, the frequency with which material may be posted by the same individual or group, and the appropriateness of the material.

· The Library reserves the right to remove outdated materials which do not comply with guidelines established by the Library Manager.

· Posted notices will clearly identify the person or organization responsible for the contents.

· Material may be excluded from display if, in the judgement of the Library Manager, it would detract from the appearance of the facility, is poorly executed, or is not appropriate.

Displays and Exhibits

Artwork, photography, and other articles may be accepted for display and exhibit at the Library’s facilities.

These items are subject to the following conditions:

· The Library assumes no legal or financial responsibility for loss or damage to items loaned for display and exhibit.

· No prices may be shown if items are for sale. Only the owner’s name, address, and telephone number may be displayed.

· Materials may be excluded from display if, in the judgement of the Library Manager, it would detract from the appearance of the facility, is poorly executed, or is not appropriate.

To loan items for display or exhibit, the following forms must be submitted by the owner and signed by the Library Manager:

· Exhibit/Loan Agreement Terms

· Exhibit/Loan Information

· Exhibit A

The Library Director is responsible for the establishment and administration of this policy.

Horry County Memorial Library

Exhibit / Loan Agreement Terms

This agreement with an effective date of _______________, 20__ is by and between _______________ Library, with an address of ______________________________________ (“Library”) and _______________ (“Exhibitor”), whose address is ___________________________________________________________________________.

1. The Library will exhibit for a period of __________ days, beginning the __________ day of ___________________, 20__, the property of Exhibitor, itemized in the schedule attached hereto, made a part of hereof, and marked schedule “A”. Exhibitor here by covenants that the said value of said property is as shown in said exhibit.

2. Exhibitor assumes all costs of delivering or removing said property to or from the premises of the Library.

3. Exhibitor assumes all risk of loss or damage to said property, while in the possession, custody, or control of the Library including, but not limited to, losses caused directly or indirectly by fire, smoke, water, lightning, windstorm, earthquake, flood, explosion, rain, snow, sleet, hail, bursting of pipes or apparatus, dampness of atmosphere or extremes of temperature, burglary, robbery, or thefts or attempt there at, vandalism or malicious mischief, rioters, or by any workmen in renovating or repairing the premises or property of the Library. Exhibitor hereby releases the Library from any and all loss or damage to said property, as foresaid.

4. This writing constitutes the entire agreement by the parties and is binding upon their heirs, executors, administrators, successors, and assigns.

I have read and agree to the loan conditions and certify that I am authorized to enter into this agreement.

______________________________

Exhibitor

______________________________

Date

Approved by the ______________________________ Library

______________________________

Library Manager

______________________________

Date

Horry County Memorial Library

Exhibit / Loan Information

Exhibitor Name:

Organization:

Address:

Telephone:

Email Address:

Loan Purpose:

Loan Time Period:

From: To: _______________________

Estimated Value of Loaned Items: _

Extension:

From: To: _

Approved by: Date: _____

Returned: ______________________________________ Date: _______________

To:

(Exhibitor)

From:

(Library Personnel)

Exhibit A

Description of Loaned Items Value

__________________________________________________ _______________